Annual Governance Statement for the Board of Governors

of Maypole Primary School

July 2017


In accordance with the Government’s requirement for all governing bodies, the 3 core strategic functions of the Board of Governors are: 

1.  Ensuring clarity of vision, ethos and strategic direction;

2.  Holding the Head teacher to account for the educational performance of the school and its pupils, and the  

     performance management of staff;

3.  Overseeing the financial performance of the school and making sure its money is well spent.

Other important functions of the Board include:

  • Determining how the school's budget is spent
  • Forming policy on the school's curriculum
  • Setting standards for pupils' behaviour and discipline
  • Making sure school buildings are welcoming and safe
  • Setting and monitoring the school's aims and policies
  • The appointing and dismissing of staff
  • Hearing appeals and grievances 

Governance arrangements

The Board of Governors of Maypole Primary School is currently made up of

1 staff governor (excluding the Headteacher),

2 elected Parent Governors,

5 Co-opted governors and

3 Associate governors.


Attendance records of governors

Governors have excellent attendance at meetings and we have never had to cancel a meeting that was not “quorate” (number of governors needed to be present so that legal decision can be made)

Meetings attended



As a Full Governing Body (FGB) we meet 4 times a year. There are also the following committees that meet a minimum of 3 times a year: 

Resources Committee – This committee looks at the maintenance and development of the school premises and makes decisions about how the school should use its budget. 

Teaching & Learning Committee – This committee monitors the standards of teaching, the teaching environment, the performance of the children and the provision for Special Educational Needs, disadvantaged and high ability pupils. 

Staffing & Pay Committee- This committee looks at all staff related matters including joiners and leavers, staff pay and personal development and training and relevant policies.


Additional work that we have done

The 2016-17 year was busy as we worked hard with the Senior Leadership team to strive to make Maypole an outstanding school.


At the beginning of the year all governors were invited to attend a strategic planning meeting. We worked closely with the Senior Leadership Team to review the strategy for the school and agree the key priorities for the year. This included reviewing the previous year, updating the school’s Self Evaluation Form (SEF), assessing where further improvements could be made, agreeing the priorities and creating a School Improvement Plan (SIP) to focus on the agreed priorities.

Staff, particularly phase leaders and teachers are actively involved in self-evaluation and contributing towards both the SEF and SIP. The school's Pupil Communication Team survey the School Council (all pupils) to obtain their views of the school. The Communication Team aim to provide their own SEF and action plan based on their analysis and the school's priorities. An overview of the SEF and the school's key priorities will be shared with parents once completed so all stakeholders are aware of the aims of the school.

During the meeting we also created a timetable for monitoring visits that Governors perform during the year. 

Although Governors meet regularly with the school at the Full Governing Body meetings and committee meetings as outlined above, it is important for Governors to visit the school outside of these meetings so that they can get to know the school and also ensure that the priorities in the School Improvement Plan are being addressed. This provides a better understanding enable us to perform our statutory duties more effectively. 

During 2016-17, as well as the FGB meeting and committee meetings we have also attended the following: 

Learning walks –At each learning walk priorities from the school improvement plan for the year were selected as a focus of the visit and governors spent time at the school visiting various classrooms, talking to teachers, pupils and the Senior Leadership team as well as reviewing other relevant documents and data. 

Pupil Progress Meetings –Pupil progress meetings are held termly with the Senior Leadership team and teachers for every class in the school and all pupils are reviewed to assess progress and identify any additional actions that need to be taken. We attend these meetings to observe practice and ensure that appropriate monitoring is taking place. 

Book moderations – Termly book moderation sessions are held with the Senior Leadership team and class teachers to review quality of work and ensure that teacher assessments are accurate as this is key information which contributes to the review of each pupils progress throughout the year. The governors role at these meetings are in an observational capacity to provide comfort that the schools system for pupil progress reviews are robust. 

We have made a number of visits to the School this year to monitor particular aspects of the curriculum and to ensure that we have seen evidence that the School is meeting the objectives set out in the school improvement plan. It also enables us to gather additional evidence to support the data and information we receive in the various committees and FGB meetings. 

We have also taken part in safeguarding reviews, health & Safety inspections and reviewed the process for tackling pupil absences as well as undertaking exit interviews for staff who have left during the year. 

One of the roles for the governors is reviewing and agreeing school policies, and this year we have considered a number of key policies, and significant work has continued on developing appropriate policies.